Your bilingual back office in Japan

Financial Control by HTM Tokyo, Japan

HTM Financial Control

Cut costs, increase revenues, and improve profits for your company in Japan by turning budgets into forecasts, and forecasts into real time management tools. This HTM service takes very little of your Japanese manager's time and allows them to focus on the changes that will reduce cost and increase revenue. When a company is under pressure to cut cost, it is easy to lose sight of opportunities to increase revenue. This service helps focus on both which is almost always a better alternative than just cutting cost.

Make and measure change

Customer demands, competitive pressures, and world economics force us to do things better, faster, and cheaper. To respond to these pressures, we need to be able to see where we are today, understand what changes need to be made, and to implement these changes and measure results. What gets measured gets done.

Manage the business, not the budget

Looking at financial statements (balance sheet, income statement, and cash flow statement) tells what happened. Add a budget and variance report and you can see what was intended and how well you did. But, these reports are lagging rather than leading indicators—more like a rearview mirror than a windshield. By combining the actual results for the past and the budget for the future we can create a forecast based on where we are today. A big improvement, but not sufficient.

While a good forecast (budget + actual) is necessary and useful, it does not show us what would happen if we made incremental changes to costs and revenues based on current information. Adding the ability track these changes at a detailed level gives us the tools to improve the future. The ability to manage the business.

Cutting costs and increasing revenues

A well-managed business is absolutely fanatic about continuous improvement. That is, doing things better, faster, and cheaper. HTM’s Financial Control Service provides the tools and a methodology that allows a manager to plan and measure the incremental changes that result in continuous improvement.

The main tool for this service is a database that contains your budget and financial results, and records of the incremental changes to the budget. The original budget never changes and is always available. The incremental changes are kept as separate records, which allow creating different change scenarios. Because of the detailed data required and the reporting requirements, a database (not spreadsheets) with analysis tools is required. Results of the scenarios are shown with tables, charts, and graphs.

What we do

We meet with management in Japan monthly to report the results and how they will affect the future both on a cash and accrual basis. Based on that meeting, new incremental changes are entered. The frequency of these meetings can be increased to bi-weekly or even weekly when necessary. The discipline of frequent and regular meetings is a critical part of this HTM service, as is the methodology that allows your manager to focus on business not on financial tools. This continuous improvement process can make real change by putting a clear focus on how a business improves by cutting costs and increasing revenues.

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